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Club News

Job Vacancy: Academy Secretary

22 March 2017

Club News

Job Vacancy: Academy Secretary

22 March 2017

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Vacancy opens up in club's academy department

Academy Secretary

Reports to:Academy Manager

Salary:Subject to Experience

Contract:Permanent (Full Time) Flexibility required to work some weekends

Role Summary

Responsible for all football administration matters of a forward thinking Category 3 Academy.

Main areas of responsibility

Responsible for all Academy player registrations from U9 to U18 Level.


Arrange and coordinate Academy fixtures from U9 to U18 Level including dealing with opposition clubs, league, match officials and arranging transportation/ accommodation if required.


Prepare all Academy player contracts and registration documents and deal with training compensation matters.


Assisting the Football Secretary with registrations and fixtures relating to the First Team and Development Squad as required.


Coordinate and maintain full records of Academy player disciplinary matters and records.


Ensuring regulatory compliance and upkeep of Club records in line with specified requirements


Work with the Academy Manager to ensure EPPP compliance to include administration of the EPPP audit process.


Administration of application process for coaching and medical qualifications and CPD academy staff.


Undertake the role of super user for the Performance Management System (PMA) and feedback to the relevant staff member of any issues.


Record and log all minutes from Academy meetings as required.


Maintain the Academy Player filing system and ensuring that records are up-to-date.


Liaise with other Academies and the FA/ League regarding scouts attending matches.


Maintain all Academy office supplies, stationery and equipment.


Assist the Academy Manager on the production of player progress reports.


Provide general administrative support to other Academy staff members.


Attend EFL, Premier League and/ or The FA meetings as and when required.


    •Person Specification

Knowledge, skills and experience Essential

       ·Experience of football administration in elite sport environment

       ·Working as part of a team

       ·Experience of compiling and checking reports

       ·Excellent organisational skills

       ·Assertive excellent communicator

       ·Growth mindset focusing on continuous improvement

       ·Approachable and professional manner towards young people

       ·Willingness to learn and continuously develop

       ·Excellent organisational skills

       ·Ability to deliver high quality work under pressure and to deadlines


       ·Previous experience of working in a Football Academy

       ·Knowledge of Football Regulations and in particular Youth Development Rules

       ·Knowledge of player contracts and regulatory guidelines


Safeguarding Statement

The EFL is committed to safeguarding the welfare of children and young people and expects all staff and volunteers to endorse this commitment.

This post requires Enhanced Criminal Records Checks and may include checks against the Barred Lists, as such it is exempt from Rehabilitation of Offenders Act (1974). Therefore all convictions including spent convictions that have not been subject to filtering by the DBS should be declared”.

Relevant information and / or documents will be distributed as part of the recruitment process.

General Information

The employee must at all times carry out their duties with due regard to the Fleetwood Town Football Club policies and procedures.

The employee must ensure a positive commitment towards equality and diversity by treating others fairly and not committing any form of direct or indirect discrimination, victimisation or harassment of any description and to promote positive working relationships between all internal and external stakeholders.

April 2017thClosing date: Friday 14


Interested applications should email their CV and a covering letter to

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